VAT REGISTRATION
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VAT Registration
Navigating the complexities of VAT registration can be challenging. GlobalTrade Business simplifies the process and provides comprehensive support to streamline your VAT registration journey.
4–8 weeks
Processing Time
Standard timeline
24+
Countries Covered
EU & beyond
Required
Fiscal Rep (Non-EU)
Most EU states
Monthly · Quarterly
Filing Frequency
Depends on country
OVERVIEW
What is a VAT number?
A VAT return is a periodic report submitted to a tax authority that summarises a business's VAT transactions ,the VAT charged on sales (output VAT) and the VAT paid on purchases (input VAT). The difference is either paid to the tax authority or reclaimed as a refund.
Businesses registered for VAT in an EU member state are required to file returns regularly. The filing frequency (monthly, quarterly or annually) depends on the country and the business's turnover.
💡 Why accurate filing matters
Late or inaccurate VAT returns attract penalties, interest charges and can trigger tax authority audits. GlobalTrade Business ensures every return is filed correctly, in the local language, before the deadline.
OUR ROLE
What does a fiscal representative do?
GlobalTrade Business acts as your local expert, taking full responsibility for VAT compliance across all aspects of registration and reporting.
VAT Registration
Handle all forms, documentation and liaison with tax authorities for a smooth and accurate registration process.
1
Communication with Tax Authorities
2
Act as liaison between your business and foreign tax authorities, managing correspondence and inquiries on your behalf.
3
VAT Compliance
Ensure local VAT compliance by applying relevant rules, maintaining proper invoicing and accurately reporting VAT liabilities.
4
VAT Returns
Prepare and submit VAT returns in line with foreign country requirements, accurately and on time.
VAT Payments
Assist with VAT payment obligations and facilitate timely submission to the relevant tax authority.
5
VAT Audits & Disputes
6
Assist in gathering documentation, represent your business during audits and help resolve any disputes.
REQUIREMENTS
What documents are required?
The specific documents required for VAT registration vary slightly between countries. The following are typically requested:
01
Proof of identification: passport or national ID card of the business owner
02
Certificate of incorporation: confirming the legal existence and registration of the business
03
Articles of association: the official document outlining the company's
structure
04
Proof of business address: utility bill or lease agreement
05
VAT registration form: specific form provided by the relevant tax authority
06
Supporting business documents : invoices, contracts, or proof of import/export activities
PROCESS
How it works
1
Understand your business and VAT obligations
Free consultation call. Our VAT experts review your business activities and identify VAT obligations.
2
Study and analyse your case
We review your documents and confirm the correct registration type for your business model.
3
Collect required data and documents
We gather all required documents and submit the application with the relevant tax authority.
4
Receive your VAT number and start filing
Once your VAT number is issued, you provide us declaration materials each period. We file your VAT returns accurately and on time.
⚠️ Late registration penalties: ax authorities across the EU can apply significant penalties for late or non-registration. GlobalTrade Business recommends completing registration before commencing any taxable operations.
REQUIREMENTS
What documents are required?
CHINESE COMPANY · FRANCE VAT REGISTRATION
A Chinese company registers a French VAT number for EU importation
01
XYZ Imports Co., Ltd. plans to import goods into France and researches French VAT requirements for foreign businesses.
They engage GlobalTrade Business to understand fiscal representation requirements and the registration process.
With a French VAT number, XYZ Imports can accurately calculate VAT liabilities, expedite customs clearance, and reclaim input VAT on import expenses.
Ongoing compliance is maintained through monthly VAT return filings handled by the GlobalTrade Business team.
02
03
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How GlobalTrade Business Can Help
Your complete French VAT partner
From first registration to ongoing returns — we manage the full compliance lifecycle so you can focus on your business.
Fiscal Representation
As certified fiscal representative, we assume joint liability and act as your official contact point with French tax authorities.
VAT Refund Recovery
Recover French VAT paid on business expenses. We manage the full refund claim under the EU VAT Refund Directive.
IOSS & OSS Registration
Sell goods or services to EU consumers without registering in every country. We manage your IOSS or OSS enrolment and handle all cross-border VAT declarations through a single submission.